What are the Step by Step guide before listing a property for sale?
Important Note:
If you are planning to become a Real Estate Broker or Agent, make sure you are compliant with government requirements under RESA Law 9646 before handling property transactions.
What to Do Before Listing a Property
If you’re ready to start listing properties from private owners, here are the basic steps you need to follow:
1. Schedule an Ocular Visit
Visit the property in person to check its condition, surroundings, and accessibility. This will help you market it more effectively.
2. Secure an Authority to Sell (ATS)
Prepare and have the property owner sign the ATS. This document legally authorizes you to market the property. It should include:
Title details (TCT/OCT/CCT)
Type of property (house & lot, condo, lot only, etc.)
Size of the property
Selling price
Professional fee/commission
Terms and conditions agreed upon
Who shoulders the Capital Gains Tax, Transfer of Title fees, Notarial fees, and other related payments
👉 Always ask your licensed Real Estate Broker for guidance when preparing the ATS.
3. Verify the Property Title
First, secure a photocopy of the property title from the owner.
Then, request a Certified True Copy from the Registry of Deeds (ROD) to confirm its authenticity and check for any liens or encumbrances.
4. Collect Supporting Documents
Prepare additional documents that may be required for the sale, such as:
Vicinity map
Latest Tax Declaration
Updated Real Property Tax clearance
Special Power of Attorney (SPA), if applicable
Judicial or Extra-Judicial Settlement documents (if inherited property)
✅ Pro Tips Before Listing
💡 To make the process smoother and avoid delays:
Check Zoning & Land Use – Ensure the property use (residential, commercial, agricultural) is consistent with local zoning laws.
Ask for Valid IDs – Always request updated government-issued IDs from the owner or authorized representative.
Confirm Taxes are Updated – Unpaid real property taxes may cause problems during transfer.
Work with a Licensed Broker – A broker can help with documentation, negotiations, and ensure you follow legal requirements.
Take Quality Photos – Good visuals attract more buyers when posting online listings.
✅ Following these steps ensures transparency, protects both seller and buyer, and builds trust in your real estate transactions.
👉 Now you’re ready to start listing properties with confidence! 👍
